Policies and Procedures for Space Application and Usage All group members will respect and abide by all University's rules, regulations, and policies as well University Event Management policies (see Appendix H in your FACETS handbook) and Department of Public Safety policies and agreements during the event. All space is reserved on an Ňas isÓ basis. Each room must be left clean with the furniture arranged accordingly. Chairs must be put back exactly in the format they were in. If you are not a recognized student group (SGB, ABC, CI, SGA, GS, or UCM), or if you need special arrangement, you will need permission from the Office of the University Chaplain. No group may move the piano, chairs, or the peace altar in the Chapel Nave. Groups will be fined $100 for unauthorized movement. Additional charges may be incurred for any damages caused by unauthorized movement or misuse of these items. Any group wishing to serve food in the Earl Hall Auditorium must select vendors that provide disposable containers and tableware. Any group wishing to cater an event in the Earl Hall Auditorium or the lower level of St. Paul's Chapel must use Columbia University Catering. Please contact Columbia University Catering at 212-854-4630 to make appropriate arrangements. Groups may occupy the designated space only during the specified hours. All set-up, the event itself, and the required clean-up time must take place within these hours. Groups must vacate their space at the time specified by this request. Any group that does not use space at the time it was reserved on two consecutive occasions will be removed from the calendar for the remainder of the semester. This policy will be strictly enforced. Earl Hall will make every effort to accommodate all groups. However, we reserve the right to deny, cancel, or modify a request. Earl Hall reserves the right to cancel an event, which violates University and Earl Hall policies, prior to or during the event. All groups will respect and abide by the Alcohol, Drug, and Smoking Policy as stated in FACETS. No one can deface or damage the building in any way. There can be no pinning, taping, stapling or otherwise affixing decorations, signs, balloons, etc., to the walls, doors, floors, and woodwork anywhere in Earl Hall or St. PaulŐs Chapel (with the Art Gallery shows being an exception). Fines of $25 will be charged to any group violating the above policy, and fines of $100 will be charged to any group taping or affixing object to the handi-lift railings. Any willful group misrepresentation, with respect to group sponsorship, consumption of alcohol, attendance, serving food, charging admission, etc., will result in cancellation of the event or its immediate termination by the Department of Public Safety and cancellation of any upcoming events. No future request will be considered. The third floor landing of Earl Hall must be kept clear at all times. No tables, chairs, coat racks, etc., may be moved out into this area. Failure to comply with this rule will result in the immediate cancellation of your event. Earl Hall and St. PaulŐs Chapel are not rehearsal venues except for participants in the Music at St. PaulŐs program and (with stringent limits) the Music Performance Program. No rehearsal time is allotted for Arts at Earl performances. When attendance in the Earl Hall Auditorium is expected to reach 150, one security guard is required, with exception to Arts at Earl performances. Additional security may be required depending on the event. The Earl Hall Center has no storage space. Tables and other deliveries must be scheduled to arrive during the time reserved for the group events. Table should be dropped off on the same day of the event. We assume no responsibility or liability for deliveries or personal property. Groups serving food in the Earl Hall Auditorium will be assessed a mandatory and minimum clean-up fee of $176 (for student groups, this fee may be covered by the Student Group Facilities Fund). The clean-up fees may be higher than $176 and are determined by the Office of Facilities Management. If you plan to serve food at your event, you must complete, sign, and submit a Facilities Service Request Form. Any group serving alcohol and /or handling cash will require a security guard. Department of Public Safety determines security fees and the hosting group will be charged. When reserving space, please indicate ahead of time if any disabled guest(s) will be attending the event. Please be aware that the lower level of the Chapel, including the restrooms, is not disability accessible