Steps: 1. Enter Information 2. Preview Form 3. Send Form  
*** Earl Hall Space Request ***
Group Information:
Representative's Name: Phone #:
Representative's Title: Representative's Email:
Recognized Student Group: Group Email:
CU Account #:    
Event Name: Expected Attendance:
Advising Office: Advisor's Name:
    Advisor's Email:
Description of Event: (Examples include meeting, worship service, concert, speaker/lecture, [indicate who has been invited to speak and their affiliation with Columbia, if any], class, workshop, etc. Note: no rehearsal space is available in Earl Hall Center.)
Location, Date & Time:
Requested Location: Alternate/Rain Location:
Requested Date:  Format: 01/01/03 Alternate Date:
Event Start Time: Event End Time:
Setup Start Time: Clean Up End Time:
For Recurring Meetings:
Preferred Day of Week: Alternate Day of Week:
Beginning Date:  Format: 01/01/03 Ending Date:  Format: 01/01/03
For recurring meetings, will there be any variation from event to event? If so, describe:
Building Access:
Please select your choice of attendees:
CUID Only CUID and General Public (non-CUID holders)
If General Public invited, please list guests and describe the RSVP process:
Cash
Will Cash be collected? i.e fundraiser, t-shirt sales, admission charge. No Yes
If yes, what measures have been taken to secure cash during the event?
Media
Will media be invited to this event? No Yes
If yes, what type of media do you expect or have you invited and has the Office of Community and Government Affairs been notified?
Movies
Will you be showing a movie at your event? No Yes
If you plan on showing a movie, proof of license must be submitted to the advising office along with the space request form, as per the Columbia University Movie Night Events Policy.
Food
Will food be served? No Yes
If yes, you must complete & submit a Facilities Request Form. Any group wishing to serve food in the Earl Hall Auditorium must select vendors that provide disposable containers and tableware. Groups wishing to cater an event in the Earl Hall Auditorium or the lower level of St. Paul's Chapel must use Columbia University Catering. Please contact CU Catering at 212-854-4630.
Alcohol
Will alcohol be served? No Yes
If yes, please file an Alcohol Event Registration Form at least 10 days prior to your event. (http://www.columbia.edu/cu/lernerhall/applications/alcohol.htm)
Audio/Visual
Can the sound from your event be heard outside your closed room? No Yes
Will sound equipment or musical instruments be used? No Yes
What audio visual equipment will you require for your event? Note: If your requested room is not equipped with the appropriate A/V equipment, please make arrangements with the A/V Department at 854-3189.
Advertisements
How will this event be advertised? On campus Off campus
If off campus please indicate the nature of off campus advertising: (i.e. flyers - placement and quantity, print adds, radio ads, etc.)
Safety and Security
Are there any safety or security concerns? No Yes
If yes, please indicate any safety and security arrangements that may be required.
Disability Accommodations
Are there any foreseen special accommodations that a quest may require? No Yes
If yes, please indicate any special accomodations that may be required.
Please note that the disability lift for the Earl Hall Auditorium requires an attendant. In order to allow your event to go smoothly, we will need to be notified as early as possible. Only the main level of St. Paul's Chapel is accessible to people with mobility disabilities.
I have read, understood, and agreed to the Policies and Procedures for reserving Earl Hall Center